Webinars

Welcome to CCB Webinars

Within 90 minutes, CCB Webinars provide you with timely training on current compliance issues.
CCB webinar advantages include:

* Get competent on Health Reform today through our industry-leading 5-part series
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Tuesday, January 9, 2018
2:00 p.m. ET / 11:00 a.m. PT

In 2018, employers are faced with new regulations issued by administrative agencies. This webinar will provide an update of laws and regulations that affect health and welfare benefit plans. This webinar will also discuss an employer’s general compliance calendar, including upcoming reporting deadlines, best practices for maintaining documents, and when to distribute notices and conduct plan testing.

This webinar will:

  • Briefly review new legislation and regulations that affect group health plans in 2018
  • Alert employers to the IRS employer shared responsibility penalty assessment letters
  • Remind employers of the upcoming Form 1094/1095 information return reporting deadlines
  • Discuss the difference between active enrollment and passive enrollment
  • Describe actions that an employer should take after renewal, including distribution of documents (such as the summary plan description, summary of benefits and coverage, or summary of material modification), nondiscrimination testing, and review of contracts to ensure that they match the employer’s expectations
  • Discuss the timing of reporting and notices, including the Form 5500, summary annual report, ERISA notices, Medicare Part D creditable coverage disclosure, HIPAA notice of privacy practices, and wellness program notice
  • Discuss the timing of the PCORI fee
  • Briefly describe the electronic delivery rules
  • Alert employers to the differences in timing of some disclosures when an employer is using a calendar year or a non-calendar plan year
  • Discuss best practices for tracking notice distribution, including document retention periods

This 60-minute intermediate level webinar will provide employers with a legislative update and a summary of compliance tasks and deadlines for 2018.

PRESENTER
Tabatha George is an associate in the New Orleans office of Fisher Phillips. She specializes in employee benefits, including retirement and welfare plans and healthcare reform. She has particular expertise in Health Insurance Portability and Accountability Act (HIPAA) compliance, data breaches involving health information, and the Affordable Care Act (ACA).

  • January, 09 2018

The Patient Protection and Affordable Care Act’s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full-time or full-time equivalent employees. The IRS recently provided final instructions for employers who are preparing to file. This webinar will provide an overview of the reporting process, what we learned from earlier rounds of reporting, and how employers should be tracking employees.

This webinar will:

  • Review the 2017 final reporting forms and instructions
  • Review the deadlines for employers to submit forms to the IRS and to employees
  • Discuss reporting offers of COBRA coverage
  • Explain the difference in reporting requirements for small (fewer than 50 employees) and large (50 or more employees) employers, and self-funded versus fully insured
  • Discuss the two measurement methods to determine which employees receive a 1095-C
  • Provide best practices on the monthly measurement method and the lookback measurement method

This 60-minute intermediate level webinar will help employers determine the best practices for reporting in 2018.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her pratice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

She regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

  • December, 06 2017

2016.April.Affordability._NO_HRCIApplicable large employers (ALEs) are required to provide affordable health coverage to their full-time employees. Affordability is considered to be no more than 9.66 percent of an employee’s household income. In addition to multiple safe harbors that an employer can use to make its affordability calculations, affordability can be influenced by wellness programs, opt-outs or cash waivers, flex credits, and health reimbursement arrangements (HRAs). Employees that are offered affordable health coverage are ineligible for an advance premium tax credit or subsidy in the Marketplace.

This webinar will discuss all the factors that affect affordability, how employers can calculate affordability, and best practices for selecting an affordability safe harbor.

This webinar will:

  • Explain what is considered “affordable” and how affordability is calculated
  • Discuss the three affordability safe harbors (W-2, federal poverty level, and rate of pay) and how they are calculated
  • Explain when certain affordability safe harbors cannot or should not be used for a particular employee population and discuss best practices for selecting and documenting affordability safe harbors
  • Explain how wellness program incentives and penalties affect affordability
  • Explain how HRAs may affect affordability, depending on their design
  • Provide information on the difference between a conditional opt-out waiver and an unconditional opt-out waiver, and how they affect affordability
  • Discuss flex credits and provide information about how they affect affordability
  • Provide best practices for educating employees about what “affordable” means and the impact on employees, their spouses and dependents, in relation to subsidy eligibility

This 90-minute beginner to intermediate level webinar will help employers understand the requirements of offering affordable health coverage.

PRESENTER

 Kathleen R. Barrow is a Principal in the Rapid City, South Dakota, office of Jackson Lewis P.C. She has designed welfare benefit plans and executive compensation arrangements, and has counseled sponsors and administrators of these types of plans, for 15 years.

Ms. Barrow has appeared on behalf of clients before the national offices of the United States Treasury and the Department of Labor Employee Benefit Security Administration.

Ms. Barrow actively participates in national coalitions of counsel that assist employers in defending audits of welfare and pension benefit plans. She advises clients and counsel across the country with regard to defined contribution arrangements that provide post-retirement health benefits to employees.

While attending law school, Ms. Barrow was a Managing Editor of the Oklahoma Law Review. After law school, Ms. Barrow clerked for the Honorable David L. Russell, Chief Judge for the United Staes District Court for the Western District of Oklahoma.

  • April, 12 2016

Controlled group and affiliated service group aggregation rules require certain related businesses to consider all of the employees across the businesses together in relation to some benefit plan administration. Controlled group rules can impact an employer’s headcount dramatically, but not all federal reporting requirements and regulations take aggregation into account. This webinar will help employers understand when to undergo controlled group or affiliated service group analysis, and when the aggregated headcounts are used.

This webinar will:

  • Explain what controlled groups and affiliated service groups are, including the differences between parent-child groups, brother-sister groups,  A-orgs, and B-orgs
  • The impact of family, trusts, and estate relationships on controlled groups
  • Discuss the impact an aggregated headcount has on employer shared responsibility and related reporting under the Patient Protection and Affordable Care Act (ACA)
  • Explain how aggregated headcounts impact COBRA and FMLA obligations
  • Discuss the impact a controlled group headcount has for 401(k) purposes
  • Discuss the impact of being a controlled or affiliated service group on non-discrimination testing for cafeteria plans
  • Provide best practices on undergoing analysis to determine if an employer is a controlled group, and documenting the results of the analysis
  • Explain instances where aggregated headcounts are ignored, such as for W-2 reporting of the cost of health care coverage

This 90-minute beginner to intermediate level webinar will help employers understand the rules regarding aggregated groups, and how it can impact benefit plans.

The Family Medical Leave Act (FMLA) requires covered employers to permit eligible employees to take unpaid job-protected leave under certain circumstances. This can create a variety of questions as it relates to the employee’s benefits and FMLA’s interplay with the Patient Protection and Affordable Care Act (ACA).

This webinar will:

  • Discuss which employers are subject to FMLA and which employees are protected by FMLA
  • Discuss which group health plans are subject to FMLA
  • Discuss the FMLA medical certification process
  • Highlight the difference between paid and unpaid FMLA leave, and the substitution of paid leave for unpaid FMLA
  • Provide insight on how paid and unpaid FMLA leave impact an employee’s status as full-time or part-time under the ACA’s monthly measurement and look back methods used by applicable large employers
  • Provide best practices on recovering the employee’s portion of their health premium
  • Discuss the interplay of FMLA and COBRA
  • Provide best practices on FMLA disclosures in summary plan descriptions and the summary of benefits and coverage
  • Discuss how to handle FMLA when two employees are married
  • Provide best practices when employers who are not obligated to offer FMLA reference its protections in their employee handbooks or materials

This 90-minute beginner to intermediate level webinar will help employers understand how to properly design and administer their plans to remain FMLA compliant.

The Patient Protection and Affordable Care Act¹s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees. During 2015 the IRS released a variety of FAQs, as well as draft and then final instructions for employers who are preparing to file. This webinar will provide an overview of all of the information reporting guidance and instructions.

This webinar will:

  • Review the 2015 final reporting forms and instructions, highlighting new information as compared to the 2014 forms and instructions
  • Review the timing requirements for employers to submit forms to the IRS and to employees; as well as the new extension process
  • Discuss the appropriate methods and best practices for providing employees with the forms
  • Explain the difference in reporting requirements for small (less than 50) and large (50 or more) employers, and self-funded versus fully insured
  • Review line 22 of Form 1094-C and the four ³certifications of eligibility² and when they apply
  • Provide best practices on when employers merge
  • Discuss how an employer reports on HRA coverage and stand alone self-funded prescription drug coverage
  • Provide best practices for controlled groups, including how to report when multiple members of a controlled group cover employees on one self-funded plan

This 90-minute basic to intermediate webinar will help employers understand how to avoid triggering the excise tax, and how to pay it in the event a penalty is due.

The Patient Protection and Affordable Care Act’s (ACA) requires employers and plan administrators to self-report a variety of failures to comply with group health plan requirements including many related to COBRA, HIPAA, Mental Health Parity, and comparable contributions for health savings accounts (HSAs). The excise tax is $100 a day, per affected individual.

This webinar will:

  • Discuss the violations of federal law that would trigger the excise tax, including:
    • COBRA offers
    • Pediatric vaccine coverage
    • Special enrollment requirements
    • Provide coverage under the Mothers and Newborns Act
    • Mental health parity violations
  • Discuss the ACA violations that would trigger the excise tax, including:
    • Employer contributions to individual medical plans
    • Eligibility waiting periods in excess of 90 days
    • Preexisting medical condition exclusions
    • Failure to extend dependent eligibility coverage until age 26
    • Summary of benefits and coverage failures
  • Discuss the HSA comparable contribution rules, and how the tax is calculated when they are violated
  • Explain how to use IRS Form 8928, when it must be filed, and who will pay the excise tax
  • Describe the situations that would cause the excise tax to be paid by a third-party administrator or insurer
  • Provide best practices on filing Form 8928
  • Discuss the risks of not filing or paying the excise tax
  • Discuss the 30 day window for correcting failures and the “reasonable cause” exception, including the requirement to retroactively fix the failure

This 90-minute basic to intermediate webinar will help employers understand how to avoid triggering the excise tax, and how to pay it in the event a penalty is due.

The Affordable Care Act (ACA) requires employers to determine who their common law employees are and include them in their headcount to determine their applicable large employer (ALE) status. Sometimes determining an employee’s status as a common law employee can be difficult. This webinar will discuss best practices for determining common law employee status and how employees determine if they are an ALE.

This webinar will:

  • Explain what a common law employee is
  • Discuss best practices for determining if an employee is a common law employee, including union employees and seasonal workers
  • Provide information on who is specifically excluded as a common law employee, including independent contractors
  • Discuss the Department of Labor’s new guidance on independent contractor classification
  • Discuss leased employees, temporary agency employees, and professional employer organization arrangements
  • Discuss employees who are working overseas, foreign workers, and workers on visas
  • Provide information on the process for determining how many full time and full time equivalent employees an employer has
  • Discuss how veterans with veteran health care are counted in the total ALE headcount
  • The rules an ALE must follow when designing common law employee’s waiting period and/or orientation period

This 90-minute basic to intermediate webinar will help employers understand how to determine which employees are a common law employee; and how large they are.

The Patient Protection and Affordable Care Act’s (ACA) reporting for employers with 50 or more full time or full time equivalent employees in early 2016 is on the horizon. For some employers the reporting requirements and process is relatively straightforward, but some industries and employee groups are more difficult to report on. This webinar will help provide guidance for employers facing difficult reporting situations.

This webinar will:

  • Explain the difference in reporting requirements for small (less than 50) and large (50 or more) employers, and self-funded versus fully insured
  • Provide best practices on reporting when an employer moves between self-funded and fully insured or vice versa
  • Provide best practices for employers with union employees
  • Discuss how to report coverage that is offered to employees who work less than 30 hours a week
  • Provide a basic overview of the IRS’ “Affordable Care Act Information Returns” process for employers who wish to or must file electronically and who are not utilizing a third party vendor
  • Provide information on how to handle employees who decline coverage or move in and out of eligibility

This 90-minute intermediate to expert level webinar will help employers determine the best practices for reporting in difficult situations or circumstances.

The Supreme Court ruled in Obergefell v Hodges, that the 14th Amendment requires a state to license a marriage between two people of the same sex, and to recognize a marriage between two people of the same sex when their marriage was lawfully licensed and performed out of state. This ruling raises new questions about providing benefits to individuals who have a same-sex spouse, as well as preventing discrimination based on the sex of an individual’s spouse.

This webinar will:

  • Explain the impact of Obergefell on group benefit plans
  • Discuss the difference regarding states that did not previously recognize same sex marriage and those that did
  • Differentiate between ERISA obligations and obligations under anti-discrimination regulations
  • Provide information on the difference between domestic partners and spouses
  • Discuss best practices for administering enrollment for individuals with same-sex spouses now; and in the future
  • Provide best practices for employers regarding same sex harassment prevention

This 90-minute basic webinar will help employers understand the impact of the decision in Obergefell on employee benefits and other employment issues.  Eligible for 1.5 HRCI credit hours for participation.

The Service Contract Act outlines operational requirements for service contracts, making compliance for government contractors (both sub and prime) confusing and complex. This webinar will discuss when the Service Contract Act applies to, who it covers, and how to remain in compliance.

This webinar will:

  • Explain when the Service Contract Act applies
  • Help determine who the Service Contract Act covers
  • Executive orders that impact the Service Contract Act
  • Benefits under the Service Contract Act
  • How does health care reform impact Service Contract Act contractors

This 90-minute basic to intermediate webinar will help you determine when a penalty is owed and how to report non-compliance.

The Affordable Care Act (ACA) introduced a variety of new penalties, fines, and taxes that employers are working hard to avoid paying. Two significant penalties include the excise tax, and penalties faced by applicable large employers that do not meet their employer-shared responsibility play or pay obligations. Finally, the implementation of the Cadillac tax is looming, and although the industry is awaiting further regulation and guidance, understanding the basics can help you in the future.

This webinar will:

  • Explain the excise tax and what triggers them
  • Explain self-reporting requirements of the excise tax and what happens if you don’t
  • How to file IRS Form 8928
  • Explain the HSA comparable contribution rules and taxes for violations
  • Explain when the excise tax is not imposed
  • Best practices to remedy excise tax violations
  • Explain the employer shared responsibility penalties
  • How to calculate “A” penalties under play or pay
  • How to calculate “B” penalties under play or pay
  • Explain when the penalties will be due
  • Explain the Cadillac tax- what we know, and what we are waiting for
  • Best practices as the industry awaits Cadillac tax implementationThis 90-minute basic to intermediate webinar will help you determine when a penalty is owed and how to report non-compliance.

As we move through 2015, do you know what employers will need to be reporting at year end or even which employees should be offered coverage? This webinar will discuss PPACA’s Pay or Play mandate and how to count employees for purposes of reporting and offering coverage. Counting employees is no longer as simple as 1-2-3, so to make sure you know how to properly count the appropriate employees, this webinar will review such topics as:

  • Determine applicable large employer status
  • Explain which workers to count and how to count the worker for large employer status
  • How to count leased or staffing agency employees
  • Explain full-time versus part-time
  • How to handle new employees or employees whose hours change
  • Measurement and stability periods
  • Minimum value and affordability
  • Transition rules
  • Documentation of benefit-eligible employees and hoursThis 90-minute basic to intermediate webinar will help you determine your size and how to measure the hours in your workforce.

Large and mid-size employers must provide reporting in early 2016 about the health coverage they offered to employees during 2015. In addition, sponsors of self-funded plans of all sizes must report on coverage. The IRS has now released the reporting forms – employers will need detailed data to complete the forms and should be working now to make sure that they or their vendors are collecting the required information and that they will be able to access the data when they need it.

Join us for this intermediate level, 90 minute webinar to learn which IRS forms (1094 or 1095) will be used in which situations, what information must be reported, how codes will be used to report details and how the transition rules will affect the 2015 filings.

Many employers offer voluntary insurance products to their employees. As employee benefits, these programs may need to meet the requirements of a number of laws, including ERISA and the Patient Protection and Affordable Care Act (PPACA). Join us for this 75 minute intermediate level webinar to explore:

  • The benefits of these programs to employers and employees
  • When ERISA applies and how to fall within an available safe harbor
  • When PPACA applies to voluntary benefits
  • How and when reporting requirements and fees apply to these benefits
  • How COBRA, HIPAA, FMLA and state laws apply to voluntary benefits

The elections are over and the balance of power has shifted in Washington, D.C. Will there be significant changes, or will things just continue as usual? Significant parts of the Patient Protection and Affordable Care Act (PPACA ) have been implemented, but major additional requirements are scheduled to take effect over the next few years. The Republicans have vowed to repeal all or part of the law, and have even filed their own lawsuit over it, but what parts of the law have the greatest possibility of actually changing?

Meanwhile, the Supreme Court has agreed to hear another case that could significantly affect applicability of the law. At issue is whether premium tax credits are only permitted in states that are running their own exchange – a significant issue since only one-third of the states are running their own exchanges. While no one knows what the Supreme Court will decide, how could this affect businesses and individuals?

Join us for this 75-minute webinar as Jessica Waltman, Senior Vice President, Government Affairs of the National Association of Health Underwriters, discusses what is happening in Washington, D.C., the possibility of changes, some of the reasons behind the legislative and regulatory agendas, and what employers can expect over the coming months. As a result of her position, Jessica Waltman has a unique perspective on what is happening, and may happen, in Congress, with the regulatory agencies and at the Supreme Court.

Managing leaves of absence is an ongoing issue for many employers. Several laws potentially apply to leaves – the Family and Medical Leave Act, the Americans with Disabilities Act, and workers compensation apply most often. Recent guidance under the Pregnancy Discrimination Act has added protections for pregnant employees. Employees who serve in the reserves or as active duty have rights under the Uniformed Services Employment and Reemployment Rights Act. The Genetic Information Nondiscrimination Act limits an employer’s access to medical information. Health care reform has added rules for handling time out on a leave when determining if the person should be considered a full-time employee. And a growing number of cities and states are requiring employers to provide paid sick leave.

During this 90-minute intermediate level webinar we will provide an overview of each law’s basic requirements and help you to understand how the laws interact, overlap, and occasionally contradict each other. We also will provide tips on how to handle some tricky situations, such requests for light duty or to work from home, mandatory overtime, and extended absences.

Employers are increasingly turning to wellness programs as a way to control health care costs and improve employee engagement and productivity. However, a number of laws dictate what employers may, must, and may not do when designing and implementing these programs. Regulations issued last year have only added to the complexity. Employers offering or considering a wellness program need to understand the rules.

In this 90-minute intermediate level webinar we will discuss:

  • The types of wellness programs that must follow the HIPAA nondiscrimination rules
  • The different kinds of health-contingent programs
  • Limits on allowable wellness incentives and penalties, and how to calculate them/li>
  • Reasonable alternative requirements, and ways to satisfy them
  • Whether you can have smoker and non-smoker rates without a formal wellness program
  • How GINA and the ADA affect wellness programs
  • Taxation of wellness incentivesThis webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

The Patient Protection and Affordable Care Act (PPACA) continues to phase in. Many plan design requirements took effect in 2014, for both large and small plans. This next year will bring employer-shared responsibility (“play or pay”) requirements for larger employers. PPACA has also affected the notices employers need to give as part of the open enrollment process and it impacts COBRA. To help plan sponsors understand their options and obligations, this 90-minute intermediate level webinar will cover:

  • A review of the 2014 plan design requirements, including the eligibility waiting period rules
  • How group health plans and the Marketplace handle special enrollment and Section 125 change in status events
  • Upcoming fees
  • The health plan identifier requirement
  • Notices that should be included in your open enrollment packet – and those that are no longer needed
  • A refresher on Summary of Benefits and Coverage requirements, including the transition and distribution rules
  • A review of the common law employee definition
  • A reminder of how to count workers correctly – and why it matters
  • Recent developments, and what is in the regulatory pipeline

Counting employees under health care reform is not as easy as 1 – 2 – 3. The rules are quite complicated, and if not done correctly can have serious repercussions for your business. The final employer shared responsibility (“play or pay”) regulations have been issued and beginning in 2015, larger employers will need to either offer health coverage that meets the requirements of the Patient Protection and Affordable Care Act (PPACA) or pay penalties. Although the requirement is not effective until 2015, employers need to be gathering data and making decisions now.

In this 90-minute intermediate-level webinar, we’ll discuss in detail which employers are affected and what you must do to provide coverage that meets PPACA’s requirements. We’ll also detail the two methods employers can use to determine which employees need to be offered coverage, the recently issued reporting regulation, and how penalties will be calculated if the requirements aren’t met. (This webinar builds on information provided in our March 11 webinar)

 

 

Want to know what is happening in Washington, D.C. as it relates to the now four-year-old Patient Protection and Affordable Care Act (PPACA)? While parts of the law have been implemented, major additional requirements are scheduled to take effect over the next several years. Significant regulations on the employer-shared responsibility and reporting requirements were issued earlier this year. Meanwhile, a number of bills have been introduced in Congress to modify, or even repeal, this law.

As CEO of the National Association of Health Underwriters, Janet Trautwein has a unique perspective on what is happening with proposed legislation and both new and pending rules. Join us for this 90-minute webinar as Janet discusses what is happening in Washington, D.C., the possibilities of changes, some of the reasons behind the recent regulations, and what employers can expect over the coming months.

 

Counting Employees under Health Care Reform PresentationThe IRS has issued the final employer-shared responsibility (“play or pay”) regulations and employers promptly need to determine if they are large enough for the requirements to apply to them.  The employer’s size also determines when any penalties will start to apply.  Employers need to be up-to-date on which workers must be counted and which of an employee’s hours must be considered.  Employers also need to understand how full-time and part-time employees are counted and how related companies affect the employee count.

In this 90-minute webinar, we will help you understand how to determine your status under the new rules, and how the transition rules may help you.  (The actual requirements for large employers, including the optional measurement and stability periods, will be covered in a separate webinar.)  If you have 50 employees, or think you might, you won’t want to miss this informative, intermediate-level webinar.

  • March, 11 2014
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