Webinars

Welcome to CCB Webinars

Within 90 minutes, CCB Webinars provide you with timely training on current compliance issues.
CCB webinar advantages include:

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Tuesday, January 9, 2018
2:00 p.m. ET / 11:00 a.m. PT

In 2018, employers are faced with new regulations issued by administrative agencies. This webinar will provide an update of laws and regulations that affect health and welfare benefit plans. This webinar will also discuss an employer’s general compliance calendar, including upcoming reporting deadlines, best practices for maintaining documents, and when to distribute notices and conduct plan testing.

This webinar will:

  • Briefly review new legislation and regulations that affect group health plans in 2018
  • Alert employers to the IRS employer shared responsibility penalty assessment letters
  • Remind employers of the upcoming Form 1094/1095 information return reporting deadlines
  • Discuss the difference between active enrollment and passive enrollment
  • Describe actions that an employer should take after renewal, including distribution of documents (such as the summary plan description, summary of benefits and coverage, or summary of material modification), nondiscrimination testing, and review of contracts to ensure that they match the employer’s expectations
  • Discuss the timing of reporting and notices, including the Form 5500, summary annual report, ERISA notices, Medicare Part D creditable coverage disclosure, HIPAA notice of privacy practices, and wellness program notice
  • Discuss the timing of the PCORI fee
  • Briefly describe the electronic delivery rules
  • Alert employers to the differences in timing of some disclosures when an employer is using a calendar year or a non-calendar plan year
  • Discuss best practices for tracking notice distribution, including document retention periods

This 60-minute intermediate level webinar will provide employers with a legislative update and a summary of compliance tasks and deadlines for 2018.

PRESENTER
Tabatha George is an associate in the New Orleans office of Fisher Phillips. She specializes in employee benefits, including retirement and welfare plans and healthcare reform. She has particular expertise in Health Insurance Portability and Accountability Act (HIPAA) compliance, data breaches involving health information, and the Affordable Care Act (ACA).

  • January, 09 2018

The Patient Protection and Affordable Care Act’s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full-time or full-time equivalent employees. The IRS recently provided final instructions for employers who are preparing to file. This webinar will provide an overview of the reporting process, what we learned from earlier rounds of reporting, and how employers should be tracking employees.

This webinar will:

  • Review the 2017 final reporting forms and instructions
  • Review the deadlines for employers to submit forms to the IRS and to employees
  • Discuss reporting offers of COBRA coverage
  • Explain the difference in reporting requirements for small (fewer than 50 employees) and large (50 or more employees) employers, and self-funded versus fully insured
  • Discuss the two measurement methods to determine which employees receive a 1095-C
  • Provide best practices on the monthly measurement method and the lookback measurement method

This 60-minute intermediate level webinar will help employers determine the best practices for reporting in 2018.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her pratice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

She regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

  • December, 06 2017

This webinar will cover what to consider when an employer is moving from being fully insured to self-funded.

This webinar will:

  • Describe the terms fully insured and self-funded
  • Briefly describe the laws and regulations that govern self-funded plans
  • Discuss the main differences between fully insured plans and self-funded plans from a compliance perspective
  • Discuss who is responsible for HIPAA obligations, nondiscrimination testing, fees, ACA obligations, and documents such as the SBC
  • Discuss state mandates regarding level funding, including exceptions granted by state laws
  • Describe due diligence in level funding
  • Discuss claims appeal issues
  • Describe the timeframe for transitioning from fully insured to self-funded, including the documents that should be drafted or amended to complete the transition

This 60-minute intermediate level webinar will help employers understand how to go from fully insured to self-funded.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her practice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

She regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

Lorie also represents employers in managing Internal Revenue Service (IRS) and Department of Labor (DOL) audits, Health Insurance Portability and Accountability Act (HIPAA) compliance and fiduciary obligations. She serves clients in the public and private sector, including non-profit organizations and trade associations.

 

  • October, 10 2017

This webinar will cover what to consider when coordinating benefits with the FMLA.

This webinar will:

  • Briefly describe the FMLA
  • Briefly describe employer responsibilities and employee responsibilities under the FMLA
  • Discuss how the FMLA affects continuation of benefits
  • Address how the FMLA affects continuation of group health insurance benefits and other benefits
  • Address substitution of paid leave
  • Discuss job reinstatement
  • Discuss hypothetical FMLA / benefits continuation situations in detail

This 60-minute intermediate level webinar will help employers understand benefits coordination under the FMLA.

PRESENTERS

Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her practice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

She regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

Lorie also represents employers in managing Internal Revenue Service (IRS) and Department of Labor (DOL) audits, Health Insurance Portability and Accountability Act (HIPAA) compliance and fiduciary obligations. She serves clients in the public and private sector, including non-profit organizations and trade associations.

Myra Creighton is a partner in the firm’s Atlanta, Georgia, office. Her practice focuses on advising clients concerning their obligations to employees under the Americans with Disabilities Act (ADA) and the Family and Medical Leave Act (FMLA), ensuring their policies and procedures are consistent with both these laws and defending clients against employee claims alleging violations of the ADA and FMLA.

She also counsels and defends clients concerning Title VII, the Age Discrimination in Employment Act (ADEA), and Genetic Information Nondiscrimination Act (GINA) issues that arise in the workplace. Myra routinely presents seminars, webinars, and training programs on ADA and FMLA topics such as Substance Abuse under the ADA, Managing the Medical Certification Process under the FMLA, Controlling Intermittent Leave under the FMLA, Reasonable Accommodation and the Interactive Process under the ADA, and Medical Examinations and Inquiries under the ADA.

  • September, 19 2017

This webinar will cover what to consider when offering severance agreements or bonus plans.

We will:

  • Briefly describe severance agreements and bonus plans
  • Generally discuss how federal and state laws impact these arrangements
  • Describe how offering severance agreements or bonus plans may affect plan design
  • Discuss the impact that these arrangements have on the payroll process and taxation
  • Discuss the impact that these arrangements have on benefits such as life and long-term disability
  • Discuss how severance agreements or bonus plans interplay with COBRA
  • Discuss how offering these arrangements can set a precedent for future employer actions

This 60-minute intermediate level webinar will help employers understand the implications of offering severance agreements or bonus plans.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her practice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

She regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

Lorie also represents employers in managing Internal Revenue Service (IRS) and Department of Labor (DOL) audits, Health Insurance Portability and Accountability Act (HIPAA) compliance and fiduciary obligations. She serves clients in the public and private sector, including non-profit organizations and trade associations.

Jennifer Sandberg is a Partner in the Atlanta, Georgia, office of Fisher Phillips. Employers, In-House Counsel, and Human Resource professionals view her as a trusted advisor, providing solid business advice. She works to understand her clients’ business and desired business outcomes in order to provide creative and cost-effective advice and counsel. She assists clients in accomplishing business objectives in the most efficient manner possible. Her advice is custom-tailored for employers with tens of thousands of employees or those with a mere handful of employees.

Jennifer was selected for inclusion in The Legal 500 – Workplace & Employment Counseling in 2015.

  • August, 08 2017

This webinar will cover how to determine if an employer fits ERISA’s church, government, or municipal exemption. We will:

  • Briefly discuss which employers are subject to ERISA
  • Describe the ERISA exemptions
  • Discuss the considerations for group health plans that meet the exemptions
  • Discuss the impact of referencing ERISA or meeting ERISA obligations when the plan is exempt from ERISA
  • Discuss recent Supreme Court cases involving ERISA and church plans

This 60-minute intermediate level webinar will help employers understand whether their group health plan fits within an ERISA exemption.

  • July, 11 2017

What Employers Need to Know about
Taxing Benefits

Tuesday, June 13, 2017
2:00 p.m. ET / 11:00 a.m. PT

When an employer offers employee benefits, there are requirements to tax certain benefits. While most employers may be familiar with using a cafeteria plan for employees to pay for health insurance on a pre-tax basis, there are taxation rules that apply to voluntary plans, life insurance coverage exceeding a certain amount, long-term disability or short-term disability, fringe benefits, and wellness rewards.

This webinar will:

  • Review basic employment tax laws that apply to health and welfare benefits
  • Describe general taxation rules that apply to fringe benefits
  • Describe the taxation rules that apply to voluntary plans, including fixed indemnity plans
  • Discuss the taxation of employer-provided group term life insurance coverage over $50,000
  • Discuss the pros and cons of paying premiums pre-tax or post-tax for long-term or short-term disability
  • Discuss the taxation of wellness program rewards
  • Discuss the potential consequences of evading employment taxes
  • Describe best practices when offering voluntary plans, fringe benefits, and wellness rewards

This 60-minute intermediate level webinar will help employers understand their obligations when they offer benefits that are subject to income tax withholding and employment taxes.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her practice on helping employers navigate Employee Retirement Income Security Act (ERISA) and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

Ms. Maring regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, Multiple Employer Welfare Arrangements (MEWAs) and multiemployer plan issues.

  • June, 13 2017

When an employer offers employee benefits, there are requirements to document the benefits, including who is eligible for the benefits, when employees are eligible, what benefits are available, when employees may add or drop benefits, and when employees’ benefits may be terminated. Government regulations often require an employer to provide certain notices to employees. This webinar will help employers understand their responsibilities when offering and terminating employee benefits.

This webinar will:

  • Review the basics of offering employee benefits
  • Describe the information that should be included in the employee handbook and plan documents
  • Discuss portability of certain benefits
  • Discuss best practices in maintaining documentation, including written waivers and what to do when a waiver is not returned
  • Describe when employee benefits may be terminated, including what to consider when an employee is receiving disability benefits
  • Describe best practices when terminating benefits

This 60-minute intermediate level webinar will help employers understand their obligations when they offer and terminate employee benefits.

PRESENTER
Tabatha George is an associate in the New Orleans office of Fisher Phillips. She specializes in employee benefits, including retirement and welfare plans and healthcare reform. She has particular expertise in Health Insurance Portability and Accountability Act (HIPAA) compliance, data breaches involving health information, and the Affordable Care Act (ACA).

The Health Insurance Portability and Accountability Act (HIPAA), its administrative simplification regulations, and the Health Information Technology for Economic and Clinical Health Act (HITECH) provide administrative, privacy, and security standards for health plans and their business associates. The extent to which HIPAA applies to a health plan depends on the health plan’s structure. This webinar will help plan sponsors understand their responsibilities under HIPAA and HITECH.

This webinar will:

  • Review the basics of HIPAA and HITECH
  • Explain key terms
  • Discuss different types of health plans to which HIPAA may apply
  • Discuss how HIPAA applies to fully-insured plans (that use either a hands-on approach or a hands-off approach)
  • Discuss how HIPAA applies to self-funded plans
  • Discuss how HIPAA applies when plan sponsors self-administer plans such as an FSA or HRA
  • Discuss the consequences of violating HIPAA / HITECH
  • Describe best practices in HIPAA / HITECH compliance

This 60-minute intermediate level webinar will help employers understand how HIPAA applies to a variety of plans.

PRESENTER
Tabatha George is an associate in the New Orleans office of Fisher Phillips. She specializes in employee benefits, including retirement and welfare plans and healthcare reform. She has particular expertise in Health Insurance Portability and Accountability Act (HIPAA) compliance, data breaches involving health information, and the Affordable Care Act (ACA).

UBA PPT Plan Document Webinar.Nov 2016Group health plans have a multitude of documents that need to be compliant with federal regulations. Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan’s terms for a number of items, including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items, These requirements are separate from the summary plan description (SPD) and Summary of Benefits and Coverage (SBC) requirements that plans must also meet.

This webinar will help employers understand what plan documents they need, what the documents should contain and the implications of using a “wrap document” to wrap the ERISA plan document and SPD requirements into one document. This webinar will:

  • Explain what a cafeteria plan document is, and what is required to be in the document
  • Outline the supporting documentation every cafeteria plan should have regarding its adoption
  • Discuss how cafeteria plan documents and documents required under ERISA are different, and cannot be combined into one document
  • Explain what a plan document is for ERISA purposes and what is required to be in the document
  • Explain the requirements for SPDs
  • Discuss how wrap documents are used, along with the pros and cons of using a wrap document
  • Discuss how wrap documents can be used to wrap ERISA requirements into a single benefit plan, or to combine multiple benefit plans together
  • Discuss an employer’s requirements when they update a plan, including Summary of Material Modification requirements
  • Provide best practices regarding retention of plan documents and other recordkeeping requirements

This 90-minute beginner to intermediate level webinar will help employers understand the plan document requirements for group health plans.

PRESENTER
Lorie Maring is Of Counsel in the Atlanta, Georgia, office of Fisher Phillips. She focuses her practice on helping employers navigate ERISA and other state and federal laws impacting the design, implementation and ongoing compliance of their employee benefit plans and programs.

Ms. Maring regularly advises clients on the Affordable Care Act, health and welfare benefits, qualified plans, executive compensation, MEWAs, and multiemployer plan issues.

She also represents employers in managing IRS and DOL audits, HIPAA compliance and fiduciary obligations. She serves clients in the public and private sector, including non-profit organizations and trade associations.

Ms. Maring received her Juris Doctor degree, cum laude, from the University of South Carolina School of Law in Columbia, S.C.

  • November, 01 2016

2016.April.Affordability._NO_HRCIApplicable large employers (ALEs) are required to provide affordable health coverage to their full-time employees. Affordability is considered to be no more than 9.66 percent of an employee’s household income. In addition to multiple safe harbors that an employer can use to make its affordability calculations, affordability can be influenced by wellness programs, opt-outs or cash waivers, flex credits, and health reimbursement arrangements (HRAs). Employees that are offered affordable health coverage are ineligible for an advance premium tax credit or subsidy in the Marketplace.

This webinar will discuss all the factors that affect affordability, how employers can calculate affordability, and best practices for selecting an affordability safe harbor.

This webinar will:

  • Explain what is considered “affordable” and how affordability is calculated
  • Discuss the three affordability safe harbors (W-2, federal poverty level, and rate of pay) and how they are calculated
  • Explain when certain affordability safe harbors cannot or should not be used for a particular employee population and discuss best practices for selecting and documenting affordability safe harbors
  • Explain how wellness program incentives and penalties affect affordability
  • Explain how HRAs may affect affordability, depending on their design
  • Provide information on the difference between a conditional opt-out waiver and an unconditional opt-out waiver, and how they affect affordability
  • Discuss flex credits and provide information about how they affect affordability
  • Provide best practices for educating employees about what “affordable” means and the impact on employees, their spouses and dependents, in relation to subsidy eligibility

This 90-minute beginner to intermediate level webinar will help employers understand the requirements of offering affordable health coverage.

PRESENTER

 Kathleen R. Barrow is a Principal in the Rapid City, South Dakota, office of Jackson Lewis P.C. She has designed welfare benefit plans and executive compensation arrangements, and has counseled sponsors and administrators of these types of plans, for 15 years.

Ms. Barrow has appeared on behalf of clients before the national offices of the United States Treasury and the Department of Labor Employee Benefit Security Administration.

Ms. Barrow actively participates in national coalitions of counsel that assist employers in defending audits of welfare and pension benefit plans. She advises clients and counsel across the country with regard to defined contribution arrangements that provide post-retirement health benefits to employees.

While attending law school, Ms. Barrow was a Managing Editor of the Oklahoma Law Review. After law school, Ms. Barrow clerked for the Honorable David L. Russell, Chief Judge for the United Staes District Court for the Western District of Oklahoma.

  • April, 12 2016

Group health plans have a multitude of documents they need to be compliant with federal regulations.  Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan’s terms for a number of items including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items. These requirements are separate from the summary plan description, or SPD requirement, that plans must also meet.

This webinar will help employers understand what plan documents they need, what the documents should contain, and the implications of using a “wrap document” to wrap ERISA plan document and SPD requirements into one document.

This webinar will:

  • Explain what a cafeteria plan document is, and what is required to be in the document
  • Outline the supporting documentation every cafeteria plan should have regarding its adoption
  • Explain what a plan document is for ERISA purposes and what is required to be in the document
  • Explain the requirements for SPDs
  • Discuss how wrap documents are used along with the pros and cons of using a wrap document
  • Provide best practices regarding regular review and updating of plan documents
  • Discuss an employer’s requirements when they update a plan, including Summary of Material Modification requirements
  • Provide best practices regarding retention of plan documents and other record keeping requirements

This 90-minute beginner to intermediate level webinar will help employers understand the plan document requirements for group health plans.

Group health plans have a multitude of documents they need to be compliant with federal regulations.  Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan’s terms for a number of items including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items. These requirements are separate from the summary plan description, or SPD requirement, that plans must also meet.

This webinar will help employers understand what plan documents they need, what the documents should contain, and the implications of using a “wrap document” to wrap ERISA plan document and SPD requirements into one document.

This webinar will:

  • Explain what a cafeteria plan document is, and what is required to be in the document
  • Outline the supporting documentation every cafeteria plan should have regarding its adoption
  • Explain what a plan document is for ERISA purposes and what is required to be in the document
  • Explain the requirements for SPDs
  • Discuss how wrap documents are used along with the pros and cons of using a wrap document
  • Provide best practices regarding regular review and updating of plan documents
  • Discuss an employer’s requirements when they update a plan, including Summary of Material Modification requirements
  • Provide best practices regarding retention of plan documents and other record keeping requirements

This 90-minute beginner to intermediate level webinar will help employers understand the plan document requirements for group health plans.

Controlled group and affiliated service group aggregation rules require certain related businesses to consider all of the employees across the businesses together in relation to some benefit plan administration. Controlled group rules can impact an employer’s headcount dramatically, but not all federal reporting requirements and regulations take aggregation into account. This webinar will help employers understand when to undergo controlled group or affiliated service group analysis, and when the aggregated headcounts are used.

This webinar will:

  • Explain what controlled groups and affiliated service groups are, including the differences between parent-child groups, brother-sister groups,  A-orgs, and B-orgs
  • The impact of family, trusts, and estate relationships on controlled groups
  • Discuss the impact an aggregated headcount has on employer shared responsibility and related reporting under the Patient Protection and Affordable Care Act (ACA)
  • Explain how aggregated headcounts impact COBRA and FMLA obligations
  • Discuss the impact a controlled group headcount has for 401(k) purposes
  • Discuss the impact of being a controlled or affiliated service group on non-discrimination testing for cafeteria plans
  • Provide best practices on undergoing analysis to determine if an employer is a controlled group, and documenting the results of the analysis
  • Explain instances where aggregated headcounts are ignored, such as for W-2 reporting of the cost of health care coverage

This 90-minute beginner to intermediate level webinar will help employers understand the rules regarding aggregated groups, and how it can impact benefit plans.

The Family Medical Leave Act (FMLA) requires covered employers to permit eligible employees to take unpaid job-protected leave under certain circumstances. This can create a variety of questions as it relates to the employee’s benefits and FMLA’s interplay with the Patient Protection and Affordable Care Act (ACA).

This webinar will:

  • Discuss which employers are subject to FMLA and which employees are protected by FMLA
  • Discuss which group health plans are subject to FMLA
  • Discuss the FMLA medical certification process
  • Highlight the difference between paid and unpaid FMLA leave, and the substitution of paid leave for unpaid FMLA
  • Provide insight on how paid and unpaid FMLA leave impact an employee’s status as full-time or part-time under the ACA’s monthly measurement and look back methods used by applicable large employers
  • Provide best practices on recovering the employee’s portion of their health premium
  • Discuss the interplay of FMLA and COBRA
  • Provide best practices on FMLA disclosures in summary plan descriptions and the summary of benefits and coverage
  • Discuss how to handle FMLA when two employees are married
  • Provide best practices when employers who are not obligated to offer FMLA reference its protections in their employee handbooks or materials

This 90-minute beginner to intermediate level webinar will help employers understand how to properly design and administer their plans to remain FMLA compliant.

The Patient Protection and Affordable Care Act¹s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees. During 2015 the IRS released a variety of FAQs, as well as draft and then final instructions for employers who are preparing to file. This webinar will provide an overview of all of the information reporting guidance and instructions.

This webinar will:

  • Review the 2015 final reporting forms and instructions, highlighting new information as compared to the 2014 forms and instructions
  • Review the timing requirements for employers to submit forms to the IRS and to employees; as well as the new extension process
  • Discuss the appropriate methods and best practices for providing employees with the forms
  • Explain the difference in reporting requirements for small (less than 50) and large (50 or more) employers, and self-funded versus fully insured
  • Review line 22 of Form 1094-C and the four ³certifications of eligibility² and when they apply
  • Provide best practices on when employers merge
  • Discuss how an employer reports on HRA coverage and stand alone self-funded prescription drug coverage
  • Provide best practices for controlled groups, including how to report when multiple members of a controlled group cover employees on one self-funded plan

This 90-minute basic to intermediate webinar will help employers understand how to avoid triggering the excise tax, and how to pay it in the event a penalty is due.

The Patient Protection and Affordable Care Act’s (ACA) requires employers and plan administrators to self-report a variety of failures to comply with group health plan requirements including many related to COBRA, HIPAA, Mental Health Parity, and comparable contributions for health savings accounts (HSAs). The excise tax is $100 a day, per affected individual.

This webinar will:

  • Discuss the violations of federal law that would trigger the excise tax, including:
    • COBRA offers
    • Pediatric vaccine coverage
    • Special enrollment requirements
    • Provide coverage under the Mothers and Newborns Act
    • Mental health parity violations
  • Discuss the ACA violations that would trigger the excise tax, including:
    • Employer contributions to individual medical plans
    • Eligibility waiting periods in excess of 90 days
    • Preexisting medical condition exclusions
    • Failure to extend dependent eligibility coverage until age 26
    • Summary of benefits and coverage failures
  • Discuss the HSA comparable contribution rules, and how the tax is calculated when they are violated
  • Explain how to use IRS Form 8928, when it must be filed, and who will pay the excise tax
  • Describe the situations that would cause the excise tax to be paid by a third-party administrator or insurer
  • Provide best practices on filing Form 8928
  • Discuss the risks of not filing or paying the excise tax
  • Discuss the 30 day window for correcting failures and the “reasonable cause” exception, including the requirement to retroactively fix the failure

This 90-minute basic to intermediate webinar will help employers understand how to avoid triggering the excise tax, and how to pay it in the event a penalty is due.

The Affordable Care Act (ACA) requires employers to determine who their common law employees are and include them in their headcount to determine their applicable large employer (ALE) status. Sometimes determining an employee’s status as a common law employee can be difficult. This webinar will discuss best practices for determining common law employee status and how employees determine if they are an ALE.

This webinar will:

  • Explain what a common law employee is
  • Discuss best practices for determining if an employee is a common law employee, including union employees and seasonal workers
  • Provide information on who is specifically excluded as a common law employee, including independent contractors
  • Discuss the Department of Labor’s new guidance on independent contractor classification
  • Discuss leased employees, temporary agency employees, and professional employer organization arrangements
  • Discuss employees who are working overseas, foreign workers, and workers on visas
  • Provide information on the process for determining how many full time and full time equivalent employees an employer has
  • Discuss how veterans with veteran health care are counted in the total ALE headcount
  • The rules an ALE must follow when designing common law employee’s waiting period and/or orientation period

This 90-minute basic to intermediate webinar will help employers understand how to determine which employees are a common law employee; and how large they are.

The Patient Protection and Affordable Care Act’s (ACA) reporting for employers with 50 or more full time or full time equivalent employees in early 2016 is on the horizon. For some employers the reporting requirements and process is relatively straightforward, but some industries and employee groups are more difficult to report on. This webinar will help provide guidance for employers facing difficult reporting situations.

This webinar will:

  • Explain the difference in reporting requirements for small (less than 50) and large (50 or more) employers, and self-funded versus fully insured
  • Provide best practices on reporting when an employer moves between self-funded and fully insured or vice versa
  • Provide best practices for employers with union employees
  • Discuss how to report coverage that is offered to employees who work less than 30 hours a week
  • Provide a basic overview of the IRS’ “Affordable Care Act Information Returns” process for employers who wish to or must file electronically and who are not utilizing a third party vendor
  • Provide information on how to handle employees who decline coverage or move in and out of eligibility

This 90-minute intermediate to expert level webinar will help employers determine the best practices for reporting in difficult situations or circumstances.

The Supreme Court ruled in Obergefell v Hodges, that the 14th Amendment requires a state to license a marriage between two people of the same sex, and to recognize a marriage between two people of the same sex when their marriage was lawfully licensed and performed out of state. This ruling raises new questions about providing benefits to individuals who have a same-sex spouse, as well as preventing discrimination based on the sex of an individual’s spouse.

This webinar will:

  • Explain the impact of Obergefell on group benefit plans
  • Discuss the difference regarding states that did not previously recognize same sex marriage and those that did
  • Differentiate between ERISA obligations and obligations under anti-discrimination regulations
  • Provide information on the difference between domestic partners and spouses
  • Discuss best practices for administering enrollment for individuals with same-sex spouses now; and in the future
  • Provide best practices for employers regarding same sex harassment prevention

This 90-minute basic webinar will help employers understand the impact of the decision in Obergefell on employee benefits and other employment issues.  Eligible for 1.5 HRCI credit hours for participation.

The Service Contract Act outlines operational requirements for service contracts, making compliance for government contractors (both sub and prime) confusing and complex. This webinar will discuss when the Service Contract Act applies to, who it covers, and how to remain in compliance.

This webinar will:

  • Explain when the Service Contract Act applies
  • Help determine who the Service Contract Act covers
  • Executive orders that impact the Service Contract Act
  • Benefits under the Service Contract Act
  • How does health care reform impact Service Contract Act contractors

This 90-minute basic to intermediate webinar will help you determine when a penalty is owed and how to report non-compliance.

Breaches of health and other personal information continue to make headlines, and the regulatory agencies reportedly are preparing to conduct HIPAA audits. Employers continue to consider how best to use emerging technology, and how to limit their security and risks. Join us for this 90-minute intermediate level webinar to help you double-check your company’s privacy and security procedures. Topics include:

  • A refresher on HIPAA privacy and security requirements
  • Identifying and managing the risks involved in using social media
  • Best practices for monitoring employee devices, email and location
  • Managing vendors that maintain your data
  • How to avoid and manage data breaches
  • The role of the FTC

The Affordable Care Act (ACA) introduced a variety of new penalties, fines, and taxes that employers are working hard to avoid paying. Two significant penalties include the excise tax, and penalties faced by applicable large employers that do not meet their employer-shared responsibility play or pay obligations. Finally, the implementation of the Cadillac tax is looming, and although the industry is awaiting further regulation and guidance, understanding the basics can help you in the future.

This webinar will:

  • Explain the excise tax and what triggers them
  • Explain self-reporting requirements of the excise tax and what happens if you don’t
  • How to file IRS Form 8928
  • Explain the HSA comparable contribution rules and taxes for violations
  • Explain when the excise tax is not imposed
  • Best practices to remedy excise tax violations
  • Explain the employer shared responsibility penalties
  • How to calculate “A” penalties under play or pay
  • How to calculate “B” penalties under play or pay
  • Explain when the penalties will be due
  • Explain the Cadillac tax- what we know, and what we are waiting for
  • Best practices as the industry awaits Cadillac tax implementationThis 90-minute basic to intermediate webinar will help you determine when a penalty is owed and how to report non-compliance.

Breaches of health and other personal information continue to make headlines, and the regulatory agencies reportedly are preparing to conduct HIPAA audits. Employers continue to consider how best to use emerging technology, and how to limit their security and risks. Join us for this 90-minute intermediate level webinar to help you double-check your company’s privacy and security procedures. Topics include:

  • A refresher on HIPAA privacy and security requirements
  • Identifying and managing the risks involved in using social media
  • Best practices for monitoring employee devices, email and location
  • Managing vendors that maintain your data
  • How to avoid and manage data breaches
  • The role of the FTC

As we move through 2015, do you know what employers will need to be reporting at year end or even which employees should be offered coverage? This webinar will discuss PPACA’s Pay or Play mandate and how to count employees for purposes of reporting and offering coverage. Counting employees is no longer as simple as 1-2-3, so to make sure you know how to properly count the appropriate employees, this webinar will review such topics as:

  • Determine applicable large employer status
  • Explain which workers to count and how to count the worker for large employer status
  • How to count leased or staffing agency employees
  • Explain full-time versus part-time
  • How to handle new employees or employees whose hours change
  • Measurement and stability periods
  • Minimum value and affordability
  • Transition rules
  • Documentation of benefit-eligible employees and hoursThis 90-minute basic to intermediate webinar will help you determine your size and how to measure the hours in your workforce.

Breaches of health and other personal information continue to make headlines, and the regulatory agencies reportedly are preparing to conduct HIPAA audits. Employers continue to consider how best to use emerging technology, and how to limit their security and risks. Join us for this 90-minute intermediate level webinar to help you double-check your company’s privacy and security procedures. Topics include:

  • A refresher on HIPAA privacy and security requirements
  • Identifying and managing the risks involved in using social media
  • Best practices for monitoring employee devices, email and location
  • Managing vendors that maintain your data
  • How to avoid and manage data breaches
  • The role of the FTC

 

Large and mid-size employers must provide reporting in early 2016 about the health coverage they offered to employees during 2015. In addition, sponsors of self-funded plans of all sizes must report on coverage. The IRS has now released the reporting forms – employers will need detailed data to complete the forms and should be working now to make sure that they or their vendors are collecting the required information and that they will be able to access the data when they need it.

Join us for this intermediate level, 90 minute webinar to learn which IRS forms (1094 or 1095) will be used in which situations, what information must be reported, how codes will be used to report details and how the transition rules will affect the 2015 filings.

Many employers offer voluntary insurance products to their employees. As employee benefits, these programs may need to meet the requirements of a number of laws, including ERISA and the Patient Protection and Affordable Care Act (PPACA). Join us for this 75 minute intermediate level webinar to explore:

  • The benefits of these programs to employers and employees
  • When ERISA applies and how to fall within an available safe harbor
  • When PPACA applies to voluntary benefits
  • How and when reporting requirements and fees apply to these benefits
  • How COBRA, HIPAA, FMLA and state laws apply to voluntary benefits

The elections are over and the balance of power has shifted in Washington, D.C. Will there be significant changes, or will things just continue as usual? Significant parts of the Patient Protection and Affordable Care Act (PPACA ) have been implemented, but major additional requirements are scheduled to take effect over the next few years. The Republicans have vowed to repeal all or part of the law, and have even filed their own lawsuit over it, but what parts of the law have the greatest possibility of actually changing?

Meanwhile, the Supreme Court has agreed to hear another case that could significantly affect applicability of the law. At issue is whether premium tax credits are only permitted in states that are running their own exchange – a significant issue since only one-third of the states are running their own exchanges. While no one knows what the Supreme Court will decide, how could this affect businesses and individuals?

Join us for this 75-minute webinar as Jessica Waltman, Senior Vice President, Government Affairs of the National Association of Health Underwriters, discusses what is happening in Washington, D.C., the possibility of changes, some of the reasons behind the legislative and regulatory agendas, and what employers can expect over the coming months. As a result of her position, Jessica Waltman has a unique perspective on what is happening, and may happen, in Congress, with the regulatory agencies and at the Supreme Court.

The Employee Retirement Income Security Act (ERISA) lays out the definition and responsibilities of fiduciaries. Individuals who oversee employee benefit plans need to understand these requirements. In this 75-minute intermediate level webinar we will cover:

  • How a person becomes a fiduciary
  • The duties of a fiduciary (selecting and monitoring service providers, making sure contributions are made on time, providing required disclosures to plan participants, etc.)
  • The importance of creating and following procedures
  • The critical need to read and follow the plan
  • Potential consequences of mismanaging fiduciary responsibilities
  • Ways to manage fiduciary duties and risks
  • Recent developments with fiduciary obligationsThis webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

An employee handbook can be a great tool to orient new employees and to communicate key policies to both new and current employees. A good handbook will help to establish consistent practices, offer guidance to employees and managers and provide the employer with significant help against labor and employment litigation. A poorly written or out-of-date handbook can hurt more than it helps, though. Join us for this 75-minute intermediate level webinar to learn:

  • Why every company should have an employee handbook
  • How to develop an effective employee handbook
  • What policies should you include in your handbook
  • What you should leave out of your handbook
  • The proper language to use to keep you out of trouble
  • Best practices for communicating and distributing your handbook
  • How to communicate your policies
  • When and how to revise policies

Managing leaves of absence is an ongoing issue for many employers. Several laws potentially apply to leaves – the Family and Medical Leave Act, the Americans with Disabilities Act, and workers compensation apply most often. Recent guidance under the Pregnancy Discrimination Act has added protections for pregnant employees. Employees who serve in the reserves or as active duty have rights under the Uniformed Services Employment and Reemployment Rights Act. The Genetic Information Nondiscrimination Act limits an employer’s access to medical information. Health care reform has added rules for handling time out on a leave when determining if the person should be considered a full-time employee. And a growing number of cities and states are requiring employers to provide paid sick leave.

During this 90-minute intermediate level webinar we will provide an overview of each law’s basic requirements and help you to understand how the laws interact, overlap, and occasionally contradict each other. We also will provide tips on how to handle some tricky situations, such requests for light duty or to work from home, mandatory overtime, and extended absences.

Employers are increasingly turning to wellness programs as a way to control health care costs and improve employee engagement and productivity. However, a number of laws dictate what employers may, must, and may not do when designing and implementing these programs. Regulations issued last year have only added to the complexity. Employers offering or considering a wellness program need to understand the rules.

In this 90-minute intermediate level webinar we will discuss:

  • The types of wellness programs that must follow the HIPAA nondiscrimination rules
  • The different kinds of health-contingent programs
  • Limits on allowable wellness incentives and penalties, and how to calculate them/li>
  • Reasonable alternative requirements, and ways to satisfy them
  • Whether you can have smoker and non-smoker rates without a formal wellness program
  • How GINA and the ADA affect wellness programs
  • Taxation of wellness incentivesThis webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

The Employee Retirement Income Security Act (ERISA) lays out the definition and responsibilities of fiduciaries. Individuals who oversee employee benefit plans need to understand these requirements. In this 75-minute intermediate level webinar we will cover:

  • How a person becomes a fiduciary
  • The duties of a fiduciary (selecting and monitoring service providers, making sure contributions are made on time, providing required disclosures to plan participants, etc.)
  • The importance of creating and following procedures
  • The critical need to read and follow the plan
  • Potential consequences of mismanaging fiduciary responsibilities
  • Ways to manage fiduciary duties and risks
  • Recent developments with fiduciary obligations

 

This webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

The Employee Retirement Income Security Act (ERISA) lays out the definition and responsibilities of fiduciaries. Individuals who oversee employee benefit plans need to understand these requirements. In this 75-minute intermediate level webinar we will cover:

  • How a person becomes a fiduciary
  • The duties of a fiduciary (selecting and monitoring service providers, making sure contributions are made on time, providing required disclosures to plan participants, etc.)
  • The importance of creating and following procedures
  • The critical need to read and follow the plan
  • Potential consequences of mismanaging fiduciary responsibilities
  • Ways to manage fiduciary duties and risks
  • Recent developments with fiduciary obligationsThis webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

The Employee Retirement Income Security Act (ERISA) lays out the definition and responsibilities of fiduciaries. Individuals who oversee employee benefit plans need to understand these requirements. In this 75-minute intermediate level webinar we will cover:

  • How a person becomes a fiduciary
  • The duties of a fiduciary (selecting and monitoring service providers, making sure contributions are made on time, providing required disclosures to plan participants, etc.)
  • The importance of creating and following procedures
  • The critical need to read and follow the plan
  • Potential consequences of mismanaging fiduciary responsibilities
  • Ways to manage fiduciary duties and risks
  • Recent developments with fiduciary obligationsThis webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

The Patient Protection and Affordable Care Act (PPACA) continues to phase in. Many plan design requirements took effect in 2014, for both large and small plans. This next year will bring employer-shared responsibility (“play or pay”) requirements for larger employers. PPACA has also affected the notices employers need to give as part of the open enrollment process and it impacts COBRA. To help plan sponsors understand their options and obligations, this 90-minute intermediate level webinar will cover:

  • A review of the 2014 plan design requirements, including the eligibility waiting period rules
  • How group health plans and the Marketplace handle special enrollment and Section 125 change in status events
  • Upcoming fees
  • The health plan identifier requirement
  • Notices that should be included in your open enrollment packet – and those that are no longer needed
  • A refresher on Summary of Benefits and Coverage requirements, including the transition and distribution rules
  • A review of the common law employee definition
  • A reminder of how to count workers correctly – and why it matters
  • Recent developments, and what is in the regulatory pipeline

In recent years, employers have paid millions of dollars in back pay to workers who have been classified incorrectly or paid for fewer hours than they should have been. Both federal and state laws apply to employers, and some of the requirements are complicated. This 90 minute intermediate level webinar is designed to help you stay on top of your obligations under the Federal Labor Standards Act (FLSA).

This webinar will cover:

  • Which workers these laws apply to
  • Which employees are entitled to overtime, and proposed changes in those rules
  • Issues related to mobile devices
  • Calculating overtime
  • Managing unauthorized overtime
  • Minimum wage issues, especially for employers with employees in multiple states
  • Meal and rest periods

We thought we’d take a break from PPACA and get back to basics – ERISA basics, that is. Health care reform has created a number of critical issues for group health plans, but employers typically sponsor other benefits for their employees – dental, vision, life, long term disability, severance, and others. ERISA may apply to all of these programs, including health benefits. Because the Employee Retirement Income Security Act of 1974 is so fundamental to a company’s overall employee benefits strategy and implementation, all plan sponsors need to be aware of certain key provisions of ERISA that affect plan design, administration, and compliance. In this 90-minute program, we will touch on the following:

  • Overview of ERISA’s regulatory environment
  • Reporting and disclosure provisions, including basic rules for SPDs and wrap documents
  • Which plans are covered by ERISA, including voluntary benefits
  • ERISA preemptionWe also will cover what can sometimes be vexing questions for plan sponsors, such as:
  • Are these “voluntary” benefits subject to ERISA?
  • When do we have to file an annual report/Form 5500?
  • Do we need a fidelity bond?
  • How do we handle benefits while an employee is on leave?Ignorance of ERISA can create significant legal risk, even if you meet PPACA coverage mandates. This program will provide an introduction to ERISA and address some of the key concepts that all employers and other plan sponsors should know.

Most employee benefit plans are required to file a Form 5500 annually, and penalties for not meeting this obligation can be costly. During this 90-minute basic-to-intermediate level webinar we will discuss:

  • Which plans must file the Form 5500, and which plans are exempt because of size, plan sponsor or funding status
  • Rules and options for combining plan benefits into one or several filings
  • Filing due dates and extensions
  • The basics of completing the main form and the schedules group plans commonly need
  • Filing electronically
  • Penalties and the delinquent filer program
  • Areas of DOL and IRS emphasis in examining the Form 5500
  • Areas of the Form 5500 that increase audit exposure/strategies to reduce risk
  • Frequent errors in preparation of the Form 5500The presentation slides will be posted the day before the webinar.

Counting employees under health care reform is not as easy as 1 – 2 – 3. The rules are quite complicated, and if not done correctly can have serious repercussions for your business. The final employer shared responsibility (“play or pay”) regulations have been issued and beginning in 2015, larger employers will need to either offer health coverage that meets the requirements of the Patient Protection and Affordable Care Act (PPACA) or pay penalties. Although the requirement is not effective until 2015, employers need to be gathering data and making decisions now.

In this 90-minute intermediate-level webinar, we’ll discuss in detail which employers are affected and what you must do to provide coverage that meets PPACA’s requirements. We’ll also detail the two methods employers can use to determine which employees need to be offered coverage, the recently issued reporting regulation, and how penalties will be calculated if the requirements aren’t met. (This webinar builds on information provided in our March 11 webinar)

 

 

Want to know what is happening in Washington, D.C. as it relates to the now four-year-old Patient Protection and Affordable Care Act (PPACA)? While parts of the law have been implemented, major additional requirements are scheduled to take effect over the next several years. Significant regulations on the employer-shared responsibility and reporting requirements were issued earlier this year. Meanwhile, a number of bills have been introduced in Congress to modify, or even repeal, this law.

As CEO of the National Association of Health Underwriters, Janet Trautwein has a unique perspective on what is happening with proposed legislation and both new and pending rules. Join us for this 90-minute webinar as Janet discusses what is happening in Washington, D.C., the possibilities of changes, some of the reasons behind the recent regulations, and what employers can expect over the coming months.

 

Counting Employees under Health Care Reform PresentationThe IRS has issued the final employer-shared responsibility (“play or pay”) regulations and employers promptly need to determine if they are large enough for the requirements to apply to them.  The employer’s size also determines when any penalties will start to apply.  Employers need to be up-to-date on which workers must be counted and which of an employee’s hours must be considered.  Employers also need to understand how full-time and part-time employees are counted and how related companies affect the employee count.

In this 90-minute webinar, we will help you understand how to determine your status under the new rules, and how the transition rules may help you.  (The actual requirements for large employers, including the optional measurement and stability periods, will be covered in a separate webinar.)  If you have 50 employees, or think you might, you won’t want to miss this informative, intermediate-level webinar.

  • March, 11 2014

The IRS has recently issued notices that will affect health reimbursement arrangements (HRA) and health flexible spending accounts (FSA). Beginning in 2014, most employers will not be able to have an HRA or a health FSA unless they also sponsor a group medical plan. Reimbursement of individual policies will also be prohibited. Employers now have more flexibility with their health FSAs, as some carryover of unused contributions will be allowed.

In this 90-minute intermediate level webinar, we will compare these account-based health plans, discuss how they interact, and explain how they are affected by the Patient Protection and Affordable Care Act. We will also discuss the timing of any needed plan amendments.

While there have been delays on some key provisions of PPACA, employers will need to start planning now to ensure compliance in 2015. Other requirements remain effective in 2014. Open enrollment for the health marketplaces has begun, raising questions about employee eligibility for the premium tax credit/subsidy. 2014 promises to be a busy year as employers adapt to the new environment and prepare to implement the delayed items.  Tune in to this intermediate level, 90 minute webinar to learn about:

  • Reporting of minimum essential coverage
  • Reporting of minimum value and affordable coverage 
  • Transition rules for the delayed employer-shared responsibility (“play or pay”) requirements
  • Other new releases that affect group health plans.
  • Employee eligibility for the premium subsidy
  • The new health FSA carryover option
  • A refresher on the 2014 changes
  • Required plan amendments
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